The welfare of our students at Yarra Valley Grammar is paramount. It is a requirement of the School that irrespective of age, all international students enrolling at Yarra Valley Grammar unaccompanied by a parent on a guardian visa are required to have an appointed guardian for the duration of their study. Guardians may only be appointed by the student’s parent or legal guardian. The School prefers the service of a service of a professional guardianship agency to monitor the welfare of our international students.

If the family would like to nominate a relative to act as guardian, a Nomination of Student Guardian form should be lodged with the department of Immigration and the nominated guardian must meet set criteria as outlined by the department of Immigration.

The School will issue a Confirmation of Enrolment (COE) and Confirmation of Appropriate Accommodation and Welfare (CAAW) once the appropriate guardianship arrangements are in place.

The role of the guardian includes but is limited to:

  • Provide local orientation to the student on arrival to Melbourne and assist in the preparation of commencement at the School.
  • Maintain regular contact with the student and his/her parents. This will include translation of reports
  • Support the parents in their absence in all matters concerning the student’s welfare and being readily available to discuss areas of concern
  • Supporting the student when needed, such as arranging medical appointments, transfer between homestay and airport pickup etc.
  • Ensuring the student is participating fully in the academic program and making satisfactory academic progress
  • Attending School functions and events that concern the student including parent/teacher interviews and information evenings and meetings with School staff
  • Notifying the School of any absences
  • Ensuring the student is comfortable in homestay accommodation and liaising with the School and family should issues arise
  • Provide 24 hours, seven days a week telephone advice and emergency assistance, if required, to the student

Guardianship Policy